Denton County would pay $892,377 to keep the Denton County Clerk's records management and imaging system running for another year, under a contract renewal on the Commissioners Court agenda for Tuesday, Oct. 20.
The renewal, with Neumo Records LLC, would also lower the price the county had agreed to pay for that year.
A lower fee than scheduled
The county hired the vendor, then called GovOS Inc., in 2021 after a request for proposals for a new records system for the clerk's office. The agreement ran an initial four years, with the county able to renew it for up to three more one-year terms.
Commissioners added an electronic submission feature in 2025 and later acknowledged a merger that changed the vendor's name to Neumo.
The fee table in the original agreement set the annual subscription, maintenance and support charge for the coming year at $956,007.36. Under the amendment before commissioners, the vendor would charge $875,691.36 instead, the same rate the county paid in the year now ending. That is about $80,300 less than the table called for.
With an added $16,686 a year for vendor-provided hardware, the total for the term that runs Nov. 1 through Oct. 31, 2027, comes to $892,377.36, according to the agenda memo from the district attorney's office. The money would come from the county clerk's records management fund, and the clerk's office recommended the renewal. The amendment shows the vendor's chief executive signed it Oct. 9.
The marked-up fee table in the amendment also lowers the contract's seven-year total from about $6.12 million to about $6.04 million. One more renewal year would remain after this one, at a listed annual fee of $956,007.36.
Also on the agenda
- A building on East McKinney Street. Commissioners will vote on buying the property at 1512 E. McKinney St. in Denton from Team Lloyd Holdings LLC. The sales contract lists a price of $1.62 million; the agenda memo puts the purchase at $1,664,139.25 plus closing costs and a $42,400 real estate commission paid by the county. A budget amendment would move $1,664,140 from the permanent improvement fund's contingency to pay for it. The memo does not say how the county will use the property, only that its upkeep will be handled along with other county-owned properties in the immediate area.
- Pipeline work on county land. Atmos Energy would pay the county $189,965 for a temporary construction easement across about 6.23 acres of county property along Milam Road and Interstate 35, part of a 106.7-acre tract the county bought in 2024. Atmos wants the 100-foot-wide strip for its NT-201 compliance pipeline replacement project. The easement would end when the work is done or after two years, whichever comes first, and Atmos would restore the land, according to the memo.
- Demolition at Briarwood Retreat. The court is asked to approve bid specifications to tear down nine structures and an in-ground swimming pool, and partly demolish another building, at the county's Briarwood Retreat property at 670 Copper Canyon Road in Argyle. Bids would open Nov. 12; the county lists the cost as unknown.
The court meets at 9 a.m. Tuesday in the third-floor courtroom of the Administrative Courthouse, 1 Courthouse Drive in Denton.
