The Colony is ready to retire the software its public works and parks crews have used for 17 years to keep tabs on city equipment and infrastructure out in the field. A purchase on the City Council's consent agenda for Tuesday, Oct. 20, would move the city to OpenGov's asset management system, bought through reseller Vertosoft for $169,606.84 in the first year.
Cityworks has been the city's main asset management system for 17 years, according to an Information Technology department memo in the meeting packet. The memo says Cityworks announced significant changes to its platform in 2025, which led staff from Public Works, Parks and IT to compare it with other products. They settled on OpenGov, citing task automation, better reporting and more efficient workflows.
The money is in the 2026-27 budget.
Five years of subscriptions
The vendor quote attached to the item runs from Nov. 1, 2026, through Oct. 31, 2031, and totals $562,824.77 across five annual terms. The first year is the most expensive because it includes $79,920 for 370 hours of setup and deployment work and up to $2,800 in travel.
After that, the yearly subscription would cost $91,231 in the second year and rise to about $105,612 by the fifth.
The subscription covers a base asset management package plus modules for parks and recreation, stormwater, transportation, wastewater collection and water distribution. Invoices would be paid a year in advance. The resolution before the council covers the $169,606.84 first-year purchase.
